Join us as Human Resoures Manager! 

Overview

Job Title: Human Resources Manager
Start Date: December 5, 2022
Position Duration: permanent (3-month probation)
Hours/week: 24 hours/week (Monday to Thursday; 6 hours/day)​
Hourly wage: $25-$27/hour
Vacation: 4 weeks/year
Benefits: Full benefits paid by employer, 5% RRSP Contribution (following probation)
Office Location: Castlegar, BC
Communities Served: Regional (Trail, Nelson, Castlegar, Salmo, Grand Forks, Nakusp, Kaslo, & surrounding areas)
​Application Deadline: currently open
Send resume and cover letter to: tina.tew@freedomquestyouthservices.ca

Position Summary

Working in close partnership with the Executive Director, the Human Resources Manager’s skills, expertise, and actions support the agency in remaining responsive to the ever-changing needs of youth and families in the West Kootenay Boundary. 
 
The Human Resources Manager:
  • is a lifelong learner
  • is proactive, energetic, positive, action-oriented, confident, detail-oriented, process-driven, calm, and accountable
  • is proficient in using diverse technologies including a) PC operating systems; b) Office 365 and related applications (i.e., Word, Excel, Outlook, PowerPoint, OneDrive); c) printers, scanners, and copiers; and d) web-based applications.
  • excels in written and verbal communication and is skilled at using and creating documents such as policies, procedures, and forms
  • has experience analyzing systems and processes, making recommendations for improvements, and designing and implementing change processes
  • is a master of being organized and managing their time well
  • exercises discretion and maintains confidentiality
  • is interpersonally skilled with the ability to work with diverse personalities and cultures

The Human Resources Manager is anticipated to allocate their time to the tasks below, however, they have the flexibility to manage their schedule and task list according to the needs of the of the agency. They are invited to communicate to the Executive Director any changes to the following task list according to their actual experience of the position. 

 Employee Recruitment
  • Developing and implementing a recruitment strategy for the agency
  • Posting employment opportunities on various platforms
  • Attending community events (e.g., job fairs)
  • Reviewing and sorting incoming applications
  • Scheduling interviews
  • Conducting interviews in collaboration with supervisors
  • Performing reference & documentation checks
 
Employee Management
  • New employee set-up (e.g., technology, office, booking various levels of orientation)
  • New employee orientations (e.g., agency, processes, policies, building, technology)
  • Gathering, submitting, and filing human resources documentation (e.g., criminal record checks, first aid certification, MCFD record checks)
  • Scheduling probation reviews
  • Conducting probation review meetings in collaboration with supervisors
  • Scheduling annual performance management reviews
  • Conducting annual performance management review meetings in collaboration with supervisors
  • Writing support letters and proof of employment letters as requested by employees
 
Employee Safety, Wellness, and Support
  • Spearheading staff appreciation events (e.g., Bi-Annual Staff Appreciation Lunch)
  • Becoming a member of the agency’s Joint Occupational Safety and Health Committee (JOSH)
  • Working with the agency’s Executive and Leadership Teams to model and maintain a healthy workplace culture
  • Noting important agency events and spearhead celebrations (e.g., employee departures/retirements, milestone birthdays, employees becoming parents)
 
Benefits and RRSP Administration
  • Supporting employees with completing extended health benefits paperwork
  • Supporting employees with completing RRSP paperwork
  • Communicating with 3rd party extended benefits and RRSP providers (e.g., Manulife, FABP)
  • Acting as primary administrator of extended health and RRSP benefits
  • Training and orienting employees to the agency’s extended benefits, RRSP, and Employee Assistance Program offerings
 
Policy Support
  • Supporting employees in understanding Section 3_Human Resources of the agency’s Policy and Procedures Manual.
  • Reviewing human resources policies and making recommendations for updates/changes
  • Drafting human resources policies for Executive Director review

Knowledge Skills, and Abilities
​
​Education
  • Certificate or Degree in Human Resources, Labour Relations, Social Science, Health, Humanities, or Business Administration; or other relevant discipline; or an equivalent combination of education, training, and experience is preferred. Equivalent experience may be accepted.
 
Experience
  • Three years of experience providing direct human resources support
  • Experience in understanding and implementing Canada’s Labour Laws
  • Experience working within the social services
  • Experience working within a non-profit
  • Experience working for an agency that relies heavily on technology
  • Experience working alongside and valuing worldviews that are not their own
 
Other Requirements
  • Criminal Record Check (required)
  • Valid Driver’s License (required)
  • Access to a reliable vehicle (required)
  • Valid ASIST Certification (an asset)