Join us as Human Resources Administrative Assistant! 

Overview

Job Title: Human Resources Administrative Assistant
Reports to: Executive Director
Start Date: February 5, 2024
Position Duration: Temporary 7-week contract providing leave coverage. Following the 7 weeks, reduced hours may be available for a limited time for the purpose of supporting the permanent employee’s gradual return to work.
Hours/week: 24 hours/week (Mon-Thurs; 6 hours per day)
Hourly wage: $22 - $24/hour 
Office Location: 2216 Columbia Ave., Castlegar, BC
Communities Served: Regional (Trail, Nelson, Castlegar, Salmo, Grand Forks, Nakusp, Kaslo, & surrounding areas)
​Application Deadline: January 22, 2024
Send resume and cover letter to: [email protected]

Position Summary

In consultation with the Executive Director, the HR Administrative Assistant’s skills, expertise, and actions support the agency in remaining responsive to the ever-changing needs of youth and families in the West Kootenay Boundary.
 
This individual:
  • is proactive, energetic, positive, action-oriented, confident, detail-oriented, process-driven, calm, and accountable
  • is proficient in using and troubleshooting diverse technologies including a) PC operating systems; b) Office 365 and related applications (i.e., Word, Excel, Outlook, PowerPoint, OneDrive); c) printers, scanners, and copiers; and d) web-based applications.
  • excels in written and verbal communication and is skilled at creating documents such as policies, procedures, forms, and reports as well as in creating agendas and taking minutes
  • is highly organized and manages their time well
  • exercises discretion and maintains confidentiality
  • is interpersonally skilled with the ability to work others with diverse experiences, cultures and belie

The HR Administrative Assistant may be delegated any of the following tasks according to the needs of the agency:

​Employee Recruitment
  • Posting employment opportunities on various platforms
  • Reviewing and sorting incoming applications
  • Scheduling interviews
  • Attending interviews and taking notes
  • Updating personnel files
  • Gathering, submitting, and filing human resources paperwork
  • Performing reference & documentation checks
  • Other duties as requested by the Executive Director
 
Benefits and RRSP Administration
  • Supporting employees with completing extended health benefits paperwork
  • Supporting employees with completing RRSP paperwork
  • Communicating with 3rd party extended benefits and RRSP providers (e.g., Manulife, FABP)
  • Acting as primary administrator of extended health and RRSP benefits
 ​
Employee Assistance
  • Gathering, submitting, and filing human resources documentation (e.g., criminal record checks, first aid certification, MCFD record checks)
  • Writing support letters and proof of employment letters as requested by employees
  • Other duties as requested by the Executive Director

Knowledge Skills and Abilities

Education
  • Certificate or Degree in Human Resources, Business Administration; or other relevant discipline; or an equivalent combination of education, training, and experience is preferred. Equivalent experience will be accepted.
 
Experience
  • One year of experience providing administrative support
  • Experience working within the Social Services
  • Experience working within a non-profit
  • Experience working for an agency that relies heavily on technology
  • Experience working alongside worldviews that are not their own
 
Other Requirements
  • Criminal Record Check (required)
  • Valid Driver’s License (preferred)
  • Access to a reliable vehicle (preferred)