Join us as Financial Coordinator! 

Overview

Job Title: Financial Coordinator
Reports to: Executive Director
Start Date: July 25, 2022
Position Duration: permanent (3-month probation)
Hours/week: 12 hours/week
Hourly wage: $30/hour 
Vacation: 4 weeks/year
Office Location: 349 Columbia Ave., Castlegar, BC
​Application Deadline: currently open
Send resume and cover letter to: tina.tew@freedomquestyouthservices.ca

Position Summary

Working in close partnership with the Executive Director and the agency’s External Accountant, the Financial Coordinator’s skills, expertise, and actions support the agency in achieving best practices in financial management and remaining responsive to the ever-changing needs of youth and families in the West Kootenay Boundary. 

This individual:
 
  • is proactive, energetic, positive, action-oriented, process-driven, calm, and accountable
  • is proficient in using diverse technologies including a) Office 365 and related applications (i.e., Word, Excel, Outlook, OneDrive, SharePoint); b) printers, scanners, and copiers
  • has experience using accounting software (experience with Sage 50 is an asset), including entering invoices, expenses, receivables, and payables
  • has experience managing payroll (experience with Payworks is an asset), including administration of benefits, remittances, and ROEs 
  • excels in written and verbal communication and is skilled at understanding documents such as contracts, reporting templates, policies, procedures, forms, and reports
  • has experience analyzing systems and processes, making recommendations for improvements, and designing and implementing change processes
  • has strong attention to detail and an ability to self-review their work
  • works autonomously to solve problems but is also comfortable reaching out to team members when issues cannot be solved alone
  • is a master of being organized and managing their time
  • exercises discretion and maintains confidentiality
  • is interpersonally skilled with the ability to work with diverse personalities

The Financial Coordinator is anticipated to allocate their time to the tasks below, however, they have the flexibility to manage their own task list according to the needs of the agency. They are invited to communicate with the Executive Director about any changes to the following task list according to their experience of the position.
 
Prepare and present:
  • annual financial reports, including global and project-based budgets
  • monthly financial reports
  • contract-related financial reports
 
Locate, communicate, and develop:
  • opportunities for improvement to the agency’s finances
  • opportunities for improvement to the agency’s processes and procedures
 
Perform tasks relating to:
  • payroll administration
  • benefits administration
  • RRSP administration
  • ROE administration
  • accounts receivable and payable
 
Support and collaborate with:
  • External Accountant
  • Executive Director
  • External Auditors
  • Freedom Quest Staff
  • Board of Directors
​
Knowledge Skills, and Abilities
 Education
  • Degree or Diploma in Business Administration
  • Training in standard accounting practices

Experience
  • Minimum of 3 years’ recent experience in accounting/bookkeeping
  • Experience with software such as Sage 50, Payworks, and Office 365 (Word, Excel, Outlook, SharePoint, Microsoft Teams, OneDrive)
  • Experience working within the social services
  • Experience working within a non-profit
  • Experience working for an agency that relies heavily on technology
  • Experience working alongside worldviews that are not their own
 
Other Requirements
  • Criminal Record Check (required)
  • Valid Driver’s License (preferred)
  • Access to a reliable vehicle (preferred)
  • Valid ASIST Certification (an asset)