Freedom Quest Youth Services Society
  • Welcome
  • What we do
    • Youth Substance Use Counselling Services
    • Regional Concurrent Disorders Clinician
    • Regional Alcohol & Drug Day Treatment Program (RADD)
    • Mental Health Services
    • Therapeutic Recreation Programming
    • Residential Services
  • Who we are
    • Staff
    • Board of Directors
  • What you can do
    • Work with us
    • Volunteer with us
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We are hiring!

Join us as Administrative Assistant! 

Overview

Job Title: Administrative Assistant
Reports to: Executive Director
Start Date:
 July 25, 2022
Position Duration: permanent (3-month probation)
Hours/week: 24 hours/week (Mon-Thurs; 6 hours per day)
Hourly wage: $21/hour 
Vacation: 4 weeks/year
Benefits: Full benefits paid by employer, 5% RRSP Contribution (following probation)
Office Location: 349 Columbia Ave., Castlegar, BC
Communities Served: Regional (Trail, Nelson, Castlegar, Salmo, Grand Forks, Nakusp, Kaslo, & surrounding areas)
Remote Work: No

​Application Deadline: currently open
Send resume and cover letter to: tina.tew@freedomquestyouthservices.ca

Position Summary

Working in close partnership with the Executive Director, the Administrative Assistant’s skills, expertise, and actions support the agency in remaining responsive to the ever-changing needs of youth and families in the West Kootenay Boundary.
 
This individual:
  • is proactive, energetic, positive, action-oriented, confident, detail-oriented, process-driven, calm, and accountable 
  • is proficient in using and troubleshooting diverse technologies including a) PC and Mac operating systems; b) Office 365 and related applications (i.e., Word, Excel, Outlook, PowerPoint, OneDrive); c) printers, scanners, and copiers; and d) web-based applications.
  • excels in written and verbal communication and is skilled at creating documents such as policies, procedures, forms, and reports as well as in creating agendas and taking minutes
  • has experience analyzing systems and processes, making recommendations for improvements, and designing and implementing change processes
  • is a master of being organized and managing their time well
  • exercises discretion and maintains confidentiality
  • is interpersonally skilled with the ability to work with diverse personalities

The Administrative Assistant may be delegated any of the following tasks according to the needs of the agency:

  • Employee Recruitment
    • Posting employment opportunities on various platforms
    • Reviewing and sorting incoming applications
    • Scheduling interviews
    • Attending interviews and taking notes
    • Updating personnel files
    • Gathering, submitting, and filing human resources paperwork
  • Office/Administrative Support
    • Picking up mail
    • Light cleaning
    • Scheduling contractors
    • Receiving deliveries
    • Watering plants
    • Light snow shoveling
    • Filing
    • Other duties as needed

Knowledge Skills, and Abilities
 Education
  • Certificate or Diploma in Social Sciences, Health, Humanities, or Business Administration; or other relevant discipline.
  • High School Diploma may be accepted if the individual has an interest in acquiring further education in Social Sciences, Health, Humanities, or Business Administration; or other relevant discipline.

Experience
  • One year of experience providing direct administrative support to leadership (preferred)
  • Experience working within the Social Services (preferred)
  • Experience working within a non-profit (preferred)
  • Experience working for an agency that relies heavily on technology (preferred)
  • Experience working alongside worldviews that are not their own (required)
 
Other Requirements
  • Criminal Record Check (required)
  • Valid Driver’s License (preferred)
  • Access to a reliable vehicle (preferred)
  • Valid ASIST Certification (preferred)
 

Freedom quest youth services society

Find the way. Your way.           
  • Welcome
  • What we do
    • Youth Substance Use Counselling Services
    • Regional Concurrent Disorders Clinician
    • Regional Alcohol & Drug Day Treatment Program (RADD)
    • Mental Health Services
    • Therapeutic Recreation Programming
    • Residential Services
  • Who we are
    • Staff
    • Board of Directors
  • What you can do
    • Work with us
    • Volunteer with us
    • Practicum with us
    • Donate
  • Contact Us