Join us as Administrative Assistant! 

Overview

Job Title: Administrative Assistant
Reports to: Executive Director
Start Date: July 25, 2022
Position Duration: permanent (3-month probation)
Hours/week: 24 hours/week (Mon-Thurs; 6 hours per day)
Hourly wage: $21/hour 
Vacation: 4 weeks/year
Benefits: Full benefits paid by employer, 5% RRSP Contribution (following probation)
Office Location: 349 Columbia Ave., Castlegar, BC
Communities Served: Regional (Trail, Nelson, Castlegar, Salmo, Grand Forks, Nakusp, Kaslo, & surrounding areas)
Remote Work: No

​Application Deadline: currently open
Send resume and cover letter to: tina.tew@freedomquestyouthservices.ca

Position Summary

Working in close partnership with the Executive Director, the Administrative Assistant’s skills, expertise, and actions support the agency in remaining responsive to the ever-changing needs of youth and families in the West Kootenay Boundary.
 
This individual:

• is proactive, energetic, positive, action-oriented, confident, detail-oriented, process-driven, calm, and accountable 

• is proficient in using and troubleshooting diverse technologies including a) PC and Mac operating systems; b) Office 365 and related applications (i.e., Word, Excel, Outlook, PowerPoint, OneDrive); c) printers, scanners, and copiers; and d) web-based applications.
• excels in written and verbal communication and is skilled at creating documents such as policies, procedures, forms, and reports as well as in creating agendas and taking minutes
• has experience analyzing systems and processes, making recommendations for improvements, and designing and implementing change processes
• is a master of being organized and managing their time well
• exercises discretion and maintains confidentiality
• is interpersonally skilled with the ability to work with diverse personalities

The Administrative Assistant may be delegated any of the following tasks according to the needs of the agency:

• Employee Recruitment
  • Posting employment opportunities on various platforms
  • Reviewing and sorting incoming applications
  • Scheduling interviews
  • Attending interviews and taking notes
  • Updating personnel files
  • Gathering, submitting, and filing human resources paperwork
• Office/Administrative Support
  • Picking up mail
  • Light cleaning
  • Scheduling contractors
  • Receiving deliveries
  • Watering plants
  • Light snow shoveling
  • Filing
  • Other duties as needed

Knowledge Skills, and Abilities
 Education

• Certificate or Diploma in Social Sciences, Health, Humanities, or Business Administration; or other relevant discipline.
• High School Diploma may be accepted if the individual has an interest in acquiring further education in Social Sciences, Health, Humanities, or Business Administration; or other relevant discipline.

Experience

• One year of experience providing direct administrative support to leadership (preferred)
• Experience working within the Social Services (preferred)
• Experience working within a non-profit (preferred)
• Experience working for an agency that relies heavily on technology (preferred)
• Experience working alongside worldviews that are not their own (required)

 
Other Requirements

• Criminal Record Check (required)
• Valid Driver’s License (preferred)
• Access to a reliable vehicle (preferred)
• Valid ASIST Certification (preferred)