Join us as Accreditation Administrator! 

Overview

Job Title: Accreditation Administrator
Position Duration: permanent (3-month probation)
Hours/week: 32 hours/week
Hourly wage: $28/hour
Vacation: 8% accrual
Benefits: Full benefits paid by employer, 5% RRSP Contribution (following probation)
Office Location: Castlegar, BC 
​Application Deadline: currently open
Send resume and cover letter to: [email protected]

Position Summary

​The Accreditation Administrator is responsible for managing and coordinating key aspects of ongoing CARF accreditation for the agency, ensuring compliance with CARF standards. 
 
This individual:
  • understands, values, and champions CARF accreditation standards
  • is proactive, energetic, positive, action-oriented, process-driven, calm, and accountable
  • is proficient in using diverse technologies and has advanced excel spreadsheet skills
  • excels in written and verbal communication and has advanced Outlook email and calendar skills
  • has strong attention to detail and an ability to self-review their work
  • works autonomously to solve problems and reaches out when issues cannot be solved alone
  • is skilled at being organized and managing their time effectively
  • exercises discretion and maintains confidentiality
  • is interpersonally skilled with the ability to work with diverse personalities
 
Key Responsibilities
 
Policy Administration
  • Manage the agency’s Governance Policy Tracker document and initiate policy review processes
  • Compile policy change recommendations and provide drafts for review
  • Finalize updated policy documents for Board approval
  • Manage the agency’s Employee Policy Tracker document
 
Recruitment & Human Resources Administration
  • Post vacant positions on various recruitment platforms
  • Review and sort prospective employee applications
  • Forward qualifying applicant information to appropriate supervisor(s)
  • Gather, submit, and file recruitment paperwork
  • Perform primary source certificate/diploma/degree confirmations
  • Manage the agency’s Human Resources Documentation Tracker document
  • Ensure information contained in the Human Resources Documentation Tracker is accurate and current
  • Alert employees and supervisors to upcoming documentation expiration dates and other due dates
  • Support employees and supervisors in acquiring updated documentation
  • Gather and file updated documentation
 
Education & Training Management
  • Manage the agency’s Education & Training Tracker document.
  • Ensure information contained in the Education & Training Tracker document is accurate and current
  • Alert supervisors to non-compliance with agency policies, funder requirements, and CARF Accreditation standards
  • Support supervisors in achieving compliance for themselves and their teams
 
Health & Safety Administration
  • Manage the agency’s Health & Safety Tracker document
  • Manage the agency’s Vehicle Safety Tracker document
  • Ensure monthly, semi-annual, and annual health and safety inspections are completed and comply with CARF Accreditation standards
  • Review inspection reports and ensure recommendations are delivered to appropriate supervisor(s) for action
  • Lead the agency’s Joint Occupational Health & Safety (JOSH) Committee
 
Plan Administration
  • Ensure the following plans are reviewed annually:
    • Risk Management Plan
    • Performance Measurement Plan
    • Accessibility Plan
    • Succession Plan
    • Cultural Competency and Diversity Plan
  • Compile change recommendations and provide drafts of updated plans for review
  • Finalize updated plan documents for Executive Director and/or Board approval
 
Governance Administration
  • Attend the agency’s monthly Board Meetings, Annual General Meetings, and Special Meetings
  • Take meeting minutes in compliance with agency and CARF accreditation standards

Knowledge, Skills, and Abilities

Education & Experience
  • Certificate or Degree in Social Science, Health, Humanities, or Business Administration; or other relevant discipline; or an equivalent combination of education, training, and experience. (ASSET)
  • Three years of experience providing direct administrative support (ASSET)
  • Experience working in a CARF-accredited workplace (ASSET)
  • Experience working within the Social Services (ASSET)
  • Experience working within a non-profit (ASSET)
  • Experience working for an agency that relies heavily on technology (ASSET)
  • Willingness to engage in life-long learning and self-reflexivity practices to understand Indigenous worldviews and the important role of culture in providing social service programming. (REQUIRED)
  • Recognition that colonization continues to impact the health and wellness of Indigenous Peoples. This includes recognizing the role of trauma. (REQUIRED)

Other Requirements
  • Criminal Record Check (REQUIRED)
  • Valid BC Driver’s License (ASSET)
  • Access to a reliable vehicle (ASSET)
  • Valid ASIST Certification (ASSET)
  • Valid First Aid Certification (ASSET)